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Managing Contracts Database
Managing Contracts Database

Setup and maintain client contracts and internal agreed charge out rates using rate tables including terms and conditions

James Gold avatar
Written by James Gold
Updated over a month ago

Creating a Contract

  • Navigate to Contracts

  • Click the 3 dots of an existing Contract to Edit, Clone or Delete. You can also Add to dashboard

  • To create a new contract select ‘Create Contract’ and Input details then Click Create

  • Once on the contract you can add your T&Cs and Markups. This section is optional and is not required to complete the Contract

    • Payment terms are defined in the Admin Console and pull into the invoice template and calculate the due date. If new terms are written here they will supersede the Admin Console terms

    • Markups will automatically populate on the proposal resource.

  • Click the Marker Icon next to Terms & Markups, Fill in the details then save


Default Rate Table

  • Select Labour Rates then Create Rate Table

  • Fill in the details:

    • Rate type - the unit you want to appear on proposal, track resource progress and invoice in.

    • Timesheet unit - the increments people can book their time in tracking.

    • Table type - 3 different types; Default, Named rate table and Client alias.

  • You can have multiple Rate Tables for one Contract, allowing for different charge-out rates

  • Select Default Rate Table type then create

  • Populate the charge out matrix with required rates for this contract then Click Update


Named Rate Table

  • Select Labour Rates then Create Rate Table

  • Fill in the details:

    • Rate type - the unit you want to appear on proposal, track resource progress and invoice in.

    • Timesheet unit - the increments people can book their time in tracking.

    • Table type - 3 different types; Default, Named rate table and Client alias.

  • You can have multiple Rate Tables for one Contract, allowing for different charge-out rates

  • Select Named Rate Table type then create

  • Select 'Add Named Rate'

  • Select the team member resource

  • Add new sell rate and client category then update


Client Alias Rate Table

  • Select Labour Rates then Create Rate Table

  • Fill in the details:

    • Rate type - the unit you want to appear on proposal, track resource progress and invoice in.

    • Timesheet unit - the increments people can book their time in tracking.

    • Table type - 3 different types; Default, Named rate table and Client alias.

  • You can have multiple Rate Tables for one Contract, allowing for different charge-out rates

  • Select Client Alias Rate Table type then create

  • Select 'Add Client Alias Rate'

  • Select the Department, Grade and Discipline rate

  • Enter the new sell rate, client alias and code then Update


Equipment and Software Rate Table

  • Select Software / Equipment Rates

  • You will then see a list of all Equipment or Software, select add unit

  • Select the units you want to include from your list of created units

  • The suggested rates entered in Assets will pre-populate the charge-out rates however by selecting the cell you can then change the suggested rate


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