Contracts are where all agreed rates between clients are maintained. They are required before you can begin to Labour or Asset rates to your price build up.
Creating a Contract
Navigate to Contracts
This is the index page where you can view and access all existing contract you have permissions to view.
By selecting the 3 dots of an existing Contract you are able to Edit, Clone and/or Delete the contract. You also have the option to Add to dashboard which will allow the contract to appear on your personal dashboard when you first login to Proteus.
To create a new contract select Create Contract and complete the form.
Contract Terms and Markups
On the contract page you have the ability to add your Terms and Markups. This section is optional and is not required to complete the Contract.
Payment terms are defined in the Admin Console, pull into the invoice template and calculate the due date. If new terms are written here they will supersede the Admin Console terms.
Any Markups provided will then automatically markup the specific resource type with the markup % on the proposal. Note that the markup can be overridden on proposal.
To edit the terms and markups select the Marker Icon and configure the details.
Resource Rate Tables
There are 3 available Labour rate tables and 2 Asset rate tables that can be used to populate the pricing of the contract.
Default Rate Table
This is the standard available rate table which follows the format of the matrix used in the admin console for populating the Average cost rates.
Named Rate Table
This rate table will allow you to select a specific user, rather than selecting a generic discipline and grade.
Client Alias
You will be able to select any discipline and grade combination (that has an average cost) and provide a custom alias for the rate, rather than use the provided discipline and grade name.
Software / Equipment Rate Tables
Both the software and equipment rate tables are the same and can be populated with the rates for each unit that was provided a cost within Assets.
Note that you can have multiple Rate Tables with different labour table types for one Contract, which allows for different labour charge-out rates.
Default Rate Table
Select the Labour Rates tab then Create Rate Table which will open a table form.
Configure the required form details below:
Rate type - this is the unit you want to appear on proposal, when tracking resource progress and when invoicing.
Timesheet unit - the increments assigned users can book their time in tracking.
Table type - Select Default Rate Table.
Once all details are complete select the Create button.
Add the charge out rates for the required discipline and grade combinations to the matrix. The entered rates will save automatically on the matrix.
Named Rate Table
Select the Labour Rates tab then Create Rate Table which will open a table form.
Configure the required form details below:
Rate type - this is the unit you want to appear on proposal, when tracking resource progress and when invoicing.
Timesheet unit - the increments assigned users can book their time in tracking.
Table type - Select Named Rate Table.
Once all details are complete select the Create button.
Select Add Named Rate
Choose the team member(s) to be added as a resource and ensure to update
On the rate table add the sell rate and client category and select save rates
Client Alias Rate Table
Select the Labour Rates tab then Create Rate Table which will open a table form.
Configure the required form details below:
Rate type - this is the unit you want to appear on proposal, when tracking resource progress and when invoicing.
Timesheet unit - the increments assigned users can book their time in tracking.
Table type - Select Client Alias.
Once all details are complete select the Create button.
Select Add Client Alias Rate
Select the Department, Grade and Discipline rate and select add once complete
Provide the new sell rate, client alias and code. Save the rates once complete.
Equipment and Software Rate Table
Select either Software or Equipment Rates
You will then see a list of all the available asset resource. Select the + Add Unit button to select the units to be available on the contract.
Select the units you want to include from your list of available units.
Note units are created by an admin user and stored within the admin console. Only units that have been populated with a cost rate on the assets database will appear on this list.
The suggested rates that were provided within Assets will pre-populate the charge-out rates. By selecting the cell you can change the suggested rate.
